![]() ![]() However, if your notary seal or record book has been misplaced or lost, send a letter to this office detailing the circumstances in which the materials went missing, the last time you used it, and any other relevant information. + Is a notary public seal required?Įvery commissioned notary public has a duty to safeguard his/her notary materials. If your employer will not release your commission, you may contact the secretary of state's office for a duplicate copy of the commission. You should also obtain a new seal and start a new record book for future notarizations. If after receiving a copy of the opinion, your employer still will not let you take your notary book or seal with you, you should make a copy of the pages of the record book so that you can produce them upon request. If your employer retains your seal, record book or commission when you leave your job, you should provide your employer a copy of Texas Attorney General Opinion GA-0723. As a result, an employer may not retain the commission of an employee. Similarly the secretary of state issues a commission to the individual notary public for a four-year term, without regard to who paid the application or bond fees. Therefore, the book and seal should remain in the possession of the notary at all times. The record book is public information and a notary is required to produce copies of the book upon request. A Texas notary public is required by law to maintain a record book containing information on every notarization performed and is required to authenticate every official act with the seal of office. The employer is not the owner of a notary's record book or seal, even if the employer paid for the materials. + Can I get a copy of a notary's record book? However, a notary is not prohibited from recording a number related to the residence or alleged residence of the signer, grantor or maker of the document or the instrument. The person for whom a notarization is performed is not required to sign the record book.Ī notary should not record any identification number that was assigned by a governmental agency or by the United States to the signer, grantor or maker on an identification card, driver's license, social security card or passport or any other number that could be used to identify the signer, grantor or maker of the document. ![]()
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